Sr. Grants & Contracts Analyst
Baltimore, MD 
Posted 30 days ago
Job Description

The Johns Hopkins University Department of Neuroscience is seeking aSr. Grants & Contracts Analystwho will manage financial and administrative activities involving both non-sponsored and sponsored federal, non-federal grants, contracts, and agreements for assigned faculty. Primary duties include sponsored funding proposal preparation and submission, award set-up, account monitoring, financial reporting, and close out. Develop financial reports for forecasting and result analysis and ensure compliance with university and/or agency regulations and restrictions. The position will directly report to the Administrator of the Department of Neuroscience.

Specific Duties & Responsibilities

  • Partner with and act as final point of contact with departmental faculty and/or budgetary staff and the Office of Research Administration toward the planning and development of application submissions to various federal offices, private agencies/foundations and commercial companies.
  • Understand and utilize institutional policies for pre-award grant process and sponsor guidelines.
  • Coordinate grant proposals, create and review budgets, budget justifications, and other required administrative documents.
  • Review budgets and related justification for appropriateness and completeness of content.
  • Ensure that applicable indirect costs have been applied. Review involves accuracy of content and adherence to relevant guidelines.
  • Responsible for the timely preparation of proposal budget for Principal Investigator (PI) review.
  • Manage assigned grant submissions to ensure timeliness and accuracy.
  • Provide instruction, preparation assistance and support related to grant application procedures.
  • Track proposals, contracts, and other documentation through signature/approval process.
  • Serve as liaison between research units, central offices, and funding agencies.
  • Coordinate the process of setting up awards after grant numbers are assigned, including reviewing award, verifying award set-up, and ensuring personnel is set up appropriately.
  • Compile working papers and approved budgets: ensure that expenditures for budgets, grants, and contracts are monitored and that reports are prepared to maintain balanced accounts.
  • Monitor receipt of payments from sponsors. May participate in the development of payment schedules.
  • Assist with preparation and submission of all progress reports and Financial Status Reports (FSRs).
  • Work with domestic and international sites in terms of compliance, subawards, invoicing, vendor payments, etc.
  • Administer the expenditure of funds, ensuring that funds are expended according to sponsoring organizations stipulations and appropriate university guidelines.
  • Recommend and implement changes to ensure balanced accounts.
  • Analyze budget patterns, project expenditures, and develop financial reports for forecasting, trending, and results analysis.
  • Submit requests for new subaward agreements, independent contractors, and service agreements.
  • See requests through from start to finish.
  • Monitor and set up sub-recipients, assist in sub-recipient desk reviews and audits. Process sub invoices for payment.
  • Prepare 12-month salary support projections for assigned faculty/support staff and identify potential support gaps.
  • Complete the monthly reconciliation process to monitor expenditures on assigned accounts.
  • Prepare non-payroll cost transfers to fix any erroneous charges as needed.
  • Submit EFORMs in SAP to allocate salary distributions for assigned faculty/support staff.
  • Assist other staff with EFORMs as needed.
  • Meet regularly with faculty to review accounts, forecast spending and salary support. Plan for future grant submissions.
  • Notify Administrator when salary shortfalls are expected.
  • Function as a liaison between the department and other university offices and departments.
  • Remain updated on changes in policy and sponsor's requirements.
  • Identify budget issues, provide alternative solutions, and resolve problems.
  • Use various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports.
  • As needed, assist in training other finance staff with financial processes, policies, and procedures.
  • Work independently with minimal supervision, manage administrative and financial activities for assigned faculty.
  • Perform other duties as required.

Minimum Qualifications
  • Bachelor's Degree.
  • Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
  • Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
  • Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.

Preferred Qualifications
  • MS Excel skills.
  • SAP, Coeus, FIBI, NIH eRA Commons.
  • Knowledge of budget preparation and grant submission process.
  • Accounting and budgeting theory and practices.
  • Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices.
  • Able to make independent judgments and to act on decisions daily.
  • Have flexibility to work on several tasks simultaneously and to meet various concurrent deadlines.
  • Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD.

Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,300 - $109,000 Annually ($83,900 targeted; Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30 am - 5 pm
Exempt Status:Exempt
Location:School of Medicine Campus
Department name: SOM Neuro Sci Neuroscience
Personnel area: School of Medicine


Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
4+ years
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