ESSENTIAL JOB DUTIES:

1. Manages human resources activities and serves as the primary OCFO liaison to the Office of Human Resources.Overseespersonnel matters including establishing positions, recruiting, onboarding, training, performance evaluations, merit increases, promotions and other job changes, disciplinary actions, and terminations.Reviews, approves, and processes position requests. Reviews, approves, and processes all personnel actions.Manages and administers performance, merit, and award programs for the OCFO.

2. Provides guidance to OCFO supervisors and employees on inquiries relating to their job, performance, and other human resource matters.Provides counsel to supervisors and employees on employee relations matters (e.g., performance management, progressive discipline).

3. In collaboration with Office of Human Resources (OHR) staff, monitors and ensures unit's compliance with local, state, and federal legislation, as well as National Academies' policies in all human resources areas (hiring, compensation, employee relations, etc.). Identifies and alerts OHR of any compensation-related issues and concerns.Provides information and assists OHR with internal equity review. Facilitates communications to employees of the Academies' compensation policies and guidelines.

4. May develop and enforce OCFO policies and procedures and recommends changes as necessary. Maintains and distributes OCFO Policies and Procedures manual, and other similar policy repositories. Coordinates with the OCFO senior managers to develop, document and disseminate policies and procedures. Advises staff on National Academies' and OCFO policies and procedures.Provides instruction and assistance on administrative matters.

5. Prepares or directs the preparation of a variety of reports. Keeps CFO and Deputy CHRO informed of administrative, human resources, and other related matters. Maintains staffing plans and coordinates staffing discussions with program and financial staff and leadership.

6. Administers the OCFO staff development program, establishing processes for requests and preparing and maintaining the budget.Coordinates with Office of Human Resources' Staff Development Program to establish and administer standardized training during onboarding and throughout staff tenure. Identifies and coordinates OCFO-wide training needs and opportunities.

7. Manages staff engagement activities, including annual OCFO staff survey and associated responses. Coordinates with Office of Human Resources on administration, briefings, and actions related to NASEM staff survey. Plays a lead role in all OCFO DE&I activities.

8. With the OCFO Executive Office, oversees the arrangement and execution of staff meetings and develops andprepares meeting agendas and materials on behalf of the CFO.May or organize OCFO department or external review meetings. Administers special programs such as staff awards and oversees organization of OCFO social gatherings.

9. Leads assigned special projects, in close coordination with the CFO & DCHRO. Special projects may include planning and execution of the special programs such as staff awards, creation, and population of an OCFO intranet site, supporting the development of tracking of the OCFO strategic plan, etc.

10. Directs or monitors space requirements and determines the assignment of OCFO offices and workspaces. Directs the coordination the purchase and distribution of computer, software, and related equipment, and maintenance of network account access requests. Serves as principal Unit Technology Coordinator. Oversees furniture needs including the purchase and distribution of non-standard furniture, equipment, and furnishings for the OCFO. Manages division office supply needs and request process; delegates ordering authority.

11. Provides leadership and mentoring to OCFO employees of all levels.Supervises assigned employees.Plans and assigns personnel for given projects or tasks. Trains and develops employees to successfully perform current responsibilities and encourages development of staff for future roles.Forms effective teams and cultivates a work environment that fosters teamwork. Interprets and ensures consistent application of organizational policies.Initiates personnel actions, including performance and compensation reviews and disciplinary actions.

12. Maintains an appropriate standard of confidentiality. When handling secure, privileged, sensitive, or confidential information and matters, maintains strict confidence and exercises care to prevent disclosure to others. Accesses confidential information for work-related reasons only, following the policies and procedures of the organization. Ensures that any privileged, sensitive, or confidential information is securely stored, disposed of, and transmitted according to the Institutional guidance. Ensures procedures are in place to maintain and protect confidentiality and to prevent disclosure. Trains and updates staff/team members on these issues periodically.

NONESSENTIAL JOB DUTIES

• Related duties and special projects as assigned.

JOB SPECIFICATIONS

Required Knowledge, Skills, and Abilities:Knowledge of human resources laws and regulations.Ability to solve problems of substantial variety and complexity.Ability to undertake tasks broad in nature, requiring ingenuity, and originality.Ability to manage and maintain privileged, sensitive, and confidential information and matters appropriately. Ability to serve as a resource an executive and others in the resolution of complex problems and issues.Ability to operate independently, and exercise significant latitude for independent judgment, discretion, and action.Ability to work successfully in a team environment and form and maintain effective teams.Experience working in complex environments with a high degree of organizational effectiveness.Ability to develop relationships with co-workers and employees in other National Academies' departments through effective communication.Excellent communication skills with a proven ability to effectively interact with all levels of employees.

Minimum Education/Training Requirements:Bachelor's degree in Business Administration or related field, or equivalent knowledge.

Minimum Experience:Eight years of related professional experience, four of which were in a supervisory capacity.

Required Licenses, Certification or Registration:None.

Supervisory Responsibilities/Controls:Reports to Deputy Chief Human Resources Officer.Independently establishes goals and objectives.Supervises administrative staff activities.

Compensation Range: The National Academies of Sciences, Engineering, and Medicine support equity, fairness, and transparency in our compensation programs. An estimated compensation range for this position is $97,240 - $151,935. Compensation offered to the selected candidate will be based on the candidate's relevant knowledge, skills, and work experience, commensurate with compensation of current employees in comparable positions with similar knowledge, skills, and work experience, and subject to budget parameters. Note it is not typical for a candidate to be hired at the higher end of the range.

Work Environment:Hybrid Office/Telecommute environment, expected onsite percentage 40%, with occasional travel between National Academies' facilities and to off-site meeting/sponsor locations.

The National Academies' Statement on Diversity and Inclusion:

We, the National Academies of Sciences, Engineering, and Medicine (the National Academies), value diversity among our staff, members, volunteers, partners, vendors, and audiences. We recognize that talent is broadly distributed in society and that many perspectives enhance the quality of our work and drive innovation and impact.

We pledge to cultivate a workplace culture and climate that promotes inclusion, belonging, accessibility, and anti-racism; upholds equity; and values the participation of all who are engaged in advancing our mission. By embracing the values of diversity, equity, and inclusion in our programs, institutional policies and practices, and products, we will be able to better advise the nation on the most complex issues facing society and the world.

Equal Opportunity Employer:

It is the policy of the National Academies to recruit, hire, transfer, compensate, and promote people in all job categories and to administer all other personnel actions, terms and conditions of employment in a manner that is consistent with equal employment, and does not discriminate on the basis of race, creed, ethnicity, color, national origin, sex, sexual orientation, gender identity, age, religion, disability, medical condition for which a person has been rehabilitated or cured, marital status, family responsibilities, genetic information, political affiliation, personal appearance, matriculation, unemployment status, veteran status, or any other characteristic protected by applicable laws. It is also the institution's policy to recruit, hire, promote, and provide reasonable accommodation to qualified individuals with disabilities and covered veterans who are otherwise qualified.

Any qualification to be considered equivalent, in lieu of stated minimum, requires the prior approval of the Office of Human Resources.
The above statements are intended to describe the general nature and level of work performed by employees assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. Some functions in this description may be specific to a particular unit of the National Academies and not applicable to other units.

Job Family: