We strongly encourage people of color, transgender and non-binary people to apply. HRC is an equal opportunity employer and welcomes everyone, including non-LGBTQ+ people, to join our team. Don't meet every single requirement? Studies have shown that people from marginalized communities are less likely to apply to jobs unless they meet every single qualification. At HRC, we are dedicated to building a diverse, inclusive and authentic workplace, so if you're excited about this role but your past experience doesn't align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Position Summary:

The Administrative Coordinator, Operations, provides administrative, logistical and program integration support for the Chief Operating Officer and other leaders of the Operations division.

The Administrative Coordinator must be experienced working in a fast-paced Executive office with a demonstrated ability to respond quickly and with good judgment and be able to handle highly confidential and sensitive information in a professional manner. The Coordinator works with staff at all levels of the organization, providing direct support to the Chief Operating Officer and others in Finance and Operations, Human Resources and Leadership Development, and Diversity, Equity, Inclusion and Belonging, and works alongside and in coordination with staff in the Office of the President. They must be able to interact in a professional and respectful manner with all those who engage with Operations, mindful that they are representing the organization, its Chief Operating Officer and other senior members of the team.

This position will be based in Washington, DC and is not eligible for remote or telework status. HRC is currently operating in a hybrid model and this position will be expected to work out of the office for a minimum of 3 days, but flexibility to the number of office days on a weekly basis must be in support of the in-person nature of the role.

Position Responsibilities:

• Coordinate the calendar for the Chief Operating Officer and one or more other leaders of the Operations division.
• Working with others, assist with coordinating meetings and other special projects and events, which includes coordinating presentations, compiling notes and as needed, arranging catering and managing RSVPs. This may include work on large-scale staff retreats, and in-person or virtual events.
• Provide administrative support for the Chief Operating Officer and other leaders in Operations, including contracts and purchasing, printing and production, travel planning, check requests, expense reports and timesheets.
• Assist with managing incoming communications, email distribution lists, and responding to inquiries in a timely manner.
• Track progress with assignments and act independently to ensure completion of tasks.
• Communicate proactively and with care and sensitivity to others on behalf of the Chief Operating Officer's needs, approach and availability.
• Provide backup support for administrative functions within the Office of the President, including:
  • Assist and support the President's travel, and travel planning processes,
  • Assist in the planning of Board and Committee meetings and during the meetings with specific tasks as needed.
  • Provide coverage for executive administrative staff during absences and as needs arise.
• Other duties as assigned.

Position Qualifications:

• At least 2 years of experience working with Executives, Operations, or Human Resources, especially in an administrative capacity.
• Exceptional attention to detail and organizational skills.
• Excellent communication skills, strong writing abilities, and analytical and creative skills.
• Strong professional ethics and sensitivity in dealing with confidential information.
• Excellent customer service skills and demonstrated ability to use tact and diplomacy.
• Demonstrated ability to work well under pressure with high-level staff.
• Applicants must be able to prioritize multiple assignments and handle tasks in a positive, timely manner in a fast-paced environment.
• Experience with and proven skill in the performance of administrative duties in a
• professional environment.
• Demonstrated computer skills; including Office 365 (Word, Power Point, Excel), Google suite, and database programs.
• Personal interest in and commitment to LGBTQ+ rights, racial and gender justice required.

All positions at the Human Rights Campaign may require travel on a regular basis or periodically. Where the need arises for business travel, appropriate compensation as outlined by the Fair Labor Standards Act will apply.

No phone calls or emails, please. Due to the volume of applications we receive, we are unable to respond to queries about application status.