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Property Associate
Arlington, VA
Job Description
Administrative
Certificate of Insurance Tracking - COIs must be maintained and updated on a monthly basis for both Tenants and Vendors.
General Filing - PA ensures all document/paperwork is properly filed (weekly).
Repair Service - Contacts repair service vendors when necessary or requested by team member.
Overnight Mail -Prepares express mail packages and monitors supply levels and replenishes as necessary.
Management Audit - Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit (quarterly).
Budget Preparation - Assists team members with budget preparation for the property as requested.
Accounting
Accounts Payables - Property Associate is responsible for ensuring all invoices for the property are received, properly coded and paid in a timely manner.
W-9s - Obtains completed W-9 forms from all vendors. Enters and updates vendor information in payables system.
Manual Adjustment - PA will prepare manual adjustment forms for all miscellaneous Tenant Service Requests
Electric Consumption Tracking - responsible for ensuring proper building metering.
Rent Statements - responsible for pulling, compiling and providing TSRs for review/approval. Compiles all necessary documents and issues statement to Tenant by the 20th of every month.
Monitors Accounts Receivables, makes rent calls, sends out collections notices, keeps client accounting contact up to date with status of payments.
Operations
Tenant Service Request - PA is responsible for daily review of requests noting completion times or dates if beyond acceptable limits, whether job performed to satisfy the tenant, etc. Work with staff to ensure discrepancies and address accordingly.
Contracts - draft contracts as requested by managers within 48 hours of the request.
Contract Summary - maintain and update monthly. Monitor contract expirations to update as needed.
Special Requests - coordinate estimates upon request for tenant approval and schedule appropriately with third-party vendors (dumpsters, cleaning, pest control, security, electrician, carpenter, etc.)
Follow up on contracted work tickets to ensure that all contractors are completing work properly.
Tenant Relations
Customer Service - Provide superior customer service to all tenants, clients and vendors at all times.
Tenant Events - PA is responsible for the planning and coordination of all scheduled tenant events at the property.
Tenant Handbook - review, update and revise as necessary. Coordinate distribution of updates or revisions to all tenants.
Tenant Notification -Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, etc.
Safety Warden Meetings - Assist with planning the annual safety warden meeting and any other tenant meetings.
Tenant Move-Ins/Move-Outs - coordinate all arrangements, notifications, logins and acquire proper authorization, forms and documents and collect certificate of insurance as necessary.
Contact Lists -maintain and update no less than monthly tenant and inter-office employee contacts lists to include emergency contact numbers.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Certificate of Insurance Tracking - COIs must be maintained and updated on a monthly basis for both Tenants and Vendors.
General Filing - PA ensures all document/paperwork is properly filed (weekly).
Repair Service - Contacts repair service vendors when necessary or requested by team member.
Overnight Mail -Prepares express mail packages and monitors supply levels and replenishes as necessary.
Management Audit - Ensure compliance level of management audit is maintained and prepares all files and records in preparation for the audit (quarterly).
Budget Preparation - Assists team members with budget preparation for the property as requested.
Accounting
Accounts Payables - Property Associate is responsible for ensuring all invoices for the property are received, properly coded and paid in a timely manner.
W-9s - Obtains completed W-9 forms from all vendors. Enters and updates vendor information in payables system.
Manual Adjustment - PA will prepare manual adjustment forms for all miscellaneous Tenant Service Requests
Electric Consumption Tracking - responsible for ensuring proper building metering.
Rent Statements - responsible for pulling, compiling and providing TSRs for review/approval. Compiles all necessary documents and issues statement to Tenant by the 20th of every month.
Monitors Accounts Receivables, makes rent calls, sends out collections notices, keeps client accounting contact up to date with status of payments.
Operations
Tenant Service Request - PA is responsible for daily review of requests noting completion times or dates if beyond acceptable limits, whether job performed to satisfy the tenant, etc. Work with staff to ensure discrepancies and address accordingly.
Contracts - draft contracts as requested by managers within 48 hours of the request.
Contract Summary - maintain and update monthly. Monitor contract expirations to update as needed.
Special Requests - coordinate estimates upon request for tenant approval and schedule appropriately with third-party vendors (dumpsters, cleaning, pest control, security, electrician, carpenter, etc.)
Follow up on contracted work tickets to ensure that all contractors are completing work properly.
Tenant Relations
Customer Service - Provide superior customer service to all tenants, clients and vendors at all times.
Tenant Events - PA is responsible for the planning and coordination of all scheduled tenant events at the property.
Tenant Handbook - review, update and revise as necessary. Coordinate distribution of updates or revisions to all tenants.
Tenant Notification -Prepare tenant memos and correspondence as directed by Managers regarding building holidays, upcoming events, etc.
Safety Warden Meetings - Assist with planning the annual safety warden meeting and any other tenant meetings.
Tenant Move-Ins/Move-Outs - coordinate all arrangements, notifications, logins and acquire proper authorization, forms and documents and collect certificate of insurance as necessary.
Contact Lists -maintain and update no less than monthly tenant and inter-office employee contacts lists to include emergency contact numbers.
JLL Is an Equal Opportunity Employer JLL is committed to developing and maintaining a diverse workforce. JLL strongly believes in equal opportunity extended to all individuals in all aspects of the employment relationship, including recruitment, hiring, training, promotion, transfer, discipline, layoff, recall and termination without regard to race, color, religion, belief, creed, age, sex, pregnancy or maternity (including childbirth and related conditions), family responsibility (e.g. child care, elder care), nationality, ethnic or national origin or ancestry, citizenship, marital status, civil partner status, sexual orientation, gender identity or expression, transgender status, veteran’s status, genetic information, trade union membership, social position, political view or status as a qualified individual with a disability, protected leave status or any other protected characteristic in accordance with applicable law. The company also endeavors to make reasonable accommodations for known physical or mental limitations of otherwise qualified employees and applicants with disabilities unless the accommodations would impose an undue hardship on the operation of our business and ensures that employment decisions are based only on valid job requirements.
Job Summary
Company
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Experience
Open
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