The FOX Entertainment Talent Relations department is looking to hire an assistant to join our small but mighty team. We handle talent needs, gifting, travel, and internal requests for the entertainment division including casts such as 9-1-1, Masked Singer, Call Me Kat, The Resident, Hell's Kitchen, The Great North, and many more. As part of the Corporate Communications department, we oversee talent opportunities outside of the traditional media landscape such as synergistic promo shoots, the television Upfront in NY, sporting events, and network/affiliate special appearances, to name a few. We are looking for an energetic team player, who can multitask, and is willing to roll up their sleeves and jump right in!
A SNAPSHOT OF YOUR RESPONSIBILITIES
Coordinates day-to-day administrative duties for SVP and Director of Talent Relations
Handle all office administration duties: Scheduling meetings, conference calls, answering phones, preparing expense reports, invoicing for the department, handling couriers and packages, ordering supplies, handling meeting logistics, travel arrangements for SVP and Director, etc.
Track Production Dates and maintain TR Yearly Calendar along with gifting decks and tracking logs
Assist during the weekend, early morning, and late evening events (promo shoots, tapings, various Award shows)
Some weekend/weekday travel for various events (Upfronts, FPEC, Super Bowl, sporting and charity events)
Maintain list and calendar for all talent birthdays; gather ideas; confirm addresses with talent reps and ensure seamless delivery of gifts
Create detailed travel and event itineraries
Responsible for the department's high volume of contracts & invoice management
Onboarding vendors in Accounts Payable system
Tracking Invoices in Yearly Flash Report for Finance
Maintain Talent Salesforce Database with current show information
Update and maintain Talent Relations Instagram
Create a weekly Talent Relations update for Senior Leadership Meetings
WHAT YOU WILL NEED
Bachelor's Degree and/or equivalent combination of education and experience
Minimum of 2 years of experience working in a media/entertainment environment
Experience scheduling travel arrangements including airfare, hotel, car arrangements, etc.
Manage and juggle heavy calendar scheduling including multiple meetings and changes, answer multiple phone lines
Reconcile invoices, track budgets, and complete expense reports
Excellent written and verbal communication skills, strong decision-making ability, and attention to detail
Ability to work independently and in a team environment
Willingness to take initiative and to follow through on projects
Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook, Salesforce, GoogleDocs, IMDBpro, Studio System and Adobe InDesign
Handle and maintain highly confidential and sensitive information
Exceptional work ethic and trustworthy
Willingness to work overtime with short notice; ability to work flexible work hours
Passion for the entertainment industry and general knowledge
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, gender identity, disability, protected veteran status, or any other characteristic protected by law. We will consider for employment qualified applicants with criminal histories consistent with applicable law.
At FOX, we foster a culture and environment where everyone feels welcome and can thrive. We are deeply committed to diversity, equity, and inclusion, including attracting, retaining, and promoting diverse talent across our company. We live in a diverse world, with different ideas and different perspectives that come together to spark new ideas and make great things happen. That means reflecting the diversity of the world around us is critical to our company's success. We ensure that our viewers, communities and employees feel heard, represented, and celebrated both on screen and off.
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